1. Present: John Winney (Chair), Simon Kempson, Maureen Bell, Mary Fennell, John Lyddon, George Farmer, Valerie Durrance, James Durrance, Margaret Tough, Marilyn Baltutis, Nigel Goddard (Baily Garner), Asma Sarfaraz (Baily Garner), Robin Whitby (Poplar Harca), Andrew Hargreaves (Poplar Harca)

2. There were no apologies received.

3. Nigel Goddard reported that the Master Planning Timetable action points proposed by the group had been incorporated in to the Master Planning Timetable.

   Following this the minutes from the previous meeting of the 26th February 04 were approved.

4. The amended Terms of Reference for the group were ratified. Simon suggested that a report history of the workings of the group was made available to new group members.

   Action: AH to prepare report history for the next meeting.

5. Baily Garner presented a report of the resident feedback from the four March consultations that listed the information gathered about each block. James Durrance mentioned that there was nothing about postcode problems highlighted by residents.

   Action: SK to add 'Postcode Problems' to the Ideas Document.

   Andrew Hargreaves presented the information gathered from the 46 returned questionnaires and the following action was proposed from Simon Kempson.

   Action: AH to update questionnaire feedback and change any figures into percentages.

   James Durrance asked about the future of the Adventure Playground. Robin Whitby said that the area including the school and park were being looked at as a whole. Much would depend on whom the diocese sold the school to.

6. Nigel Goddard presented the updated version of the Timetable for the Technical Process.

   In regard to the walking audits, Baily Garner have divided the Estate into 5 areas and group members all gave an indication of times which would be best for them in the next two weeks. Nigel also gave a list of residents who had expressed an interest in walking audits. The group noted the lack of response from the high rise north of Cordelia Street.

   Action: AH to organise leaflet and poster campaign in those blocks with times of walking audits with an invitation to phone AH if interested.

   Action: NG to draw up walking audit meeting times for each area and contact relevant members of the group.

7. Nigel Goddard circulated the updated stock condition survey sheet, which acts as a broadbrush approach picking up on key issues to inform the design process.

   Simon asked for confirmation that NCER measurements will be taken during the stock condition audit. Nigel confirmed that although it wasn't written on the list of items to be audited, sample NCER ratings would be taken at the same time.

   The key actions to arise from the discussion were:

   Action: NG will get the stock condition survey done for Elgin House early and post round for the other members to see as a guide.

   Action: By early June, Baily Garner will give a summary of what each block needs. There will be enough detail of design solutions for the business plan but detailed designs will not happen before the ballot.

8. Robin Whitby informed the group that Harca were meeting with the council to negotiate exempt works the next day and gave the draft example of Elgin House where leaseholder's might expect to pay £8.5K out of £33K after exemptions. Robin explained that although maximum figures could not be guaranteed in the offer document they had to be as fixed in stone as possible because the Harca business plan needs to be robust to ensure their survival. Simon suggested seeing the difference between the North Lansbury costs in the business plan and the actual costs. Nigel explained that residents had asked for more such as pitched roofs after the ballot which put costs up but that would be fine. Robin explained that work is to be done on a partnering basis with the contractor chosen by the group. This would also give better value.

   Action: NG and RW to produce North Lansbury before and after costs.

9. There was no other business and the next meeting is on Thursday 13th May at the same time and place.

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