1. Present: those listed below as members of the Steering Group together with Mo Ali (PPCR) and Louis Rotsos (CPT)

2. No formal apologies for absence were received; however I was informed both during the meeting and afterwards that Anastasia Edwards, Clio Georgio and George Farmer wanted to be at the meeting but were unable to do so.

3. The minutes of the meeting of 24th June 2003 were approved.

4. Mo Ali of PPCR presented an analysis of the marking from the informal interviews. He explained that there had been some difficulties with the marking due to incomplete sheets and some people marking some RSL's with all 5's and some.with all 0's or 1's. These sheets were removed from the analysis. The analysis showed Mitali a long way behind the other 4 RSLs who were grouped fairly close together.

5. Written responses from the RSL's had been distributed at the beginning of the meeting. There was an initial unanimous vote to not shortlist Mitali.
   Following a discussion as to whether three or four RSL's should be shortlisted, a vote was held and there was a unanimous decision to shortlist the remaining four RSL's, i.e. East End Homes, William Sutton⁺, Poplar Harca and Solon. It was subsequently agreed that the Consultation and Participation Team should notify the RSL's of the outcome. It was also requested that each of the short-listed RSL's should be asked to provide a list of all the properties/estates that they manage in London.

6. The roadmap was discussed in some detail and following the discussions, various votes were taken as follows:
   • By a unanimous vote it was agreed that the percentages proposed for the marking would be used, i.e. 20% for the visits, 20% for the answers to written questioris, 40% for the open day and 20% for the formal presentations.

   • Various options were considered for dates and a show of hands was used to determine which suited people best. These votes weren't recorded as they weren't considered contentious, but the outcome was that:
     • The visits would be held on two Saturdays a week apart, with two visits per Saturday.
     • The Open Day would be held on a Saturday. The Consultation and Participation Team were asked to book one of the following venues in this order of preference: Lansbury Lawrence School, Trussler Hall, Lansbury Lodge.
     • The formal presentations would be held on two evenings during the week, a week apart, with two RSL's presenting per evening.
   • Following a discussion, it was agreed that we would avoid the school holidays for the meetings with the RSL's. Again, a show of hands was used to determine which dates would be best, and the following was agreed:
     • The visits will be on the 13th and 20th September.
       
     • The open day will be on the 11th October.
       
     • The dates of the formal presentations will be determined once we know when the Autumn half term will be.
       
     • The next steering group meeting will be on 22nd July.
       
     
     
7. Formal membership of the committee was discussed. All present agreed to be a member of the committee. It was suggested that anyone who has been attending reasonably regularly should contact the Chair if they wish to be part of the committee and the committee will be able to vote them into membership at a subsequent meeting. It was unanimously agreed that if anyone fails to attend two consecutive meetings and doesn't offer formal apologies of absence, they would be removed from committee membership. Not all of the names on the attendance sheet are clear and it is possible that one or two people left without completing the attendance list. The names are listed here and should be checked when these minutes are approved:
   M Gordon,Mary Kavanagh,M Bell, J Lyddon, M Fennell, Tanya, Adam Kirkpatrick, Oreen Kirkpatrick, Mr Vialva, Mrs Vialva, Peter Viawer, Marie Litson, Julie Browne, Simon Kempson, Kamay Kaur, M Barnard, Hanan, Mehrol, Mrs D Paul, John Winney, J Brown, M Tough, Valerie Durrance⁺, Marilyn Baltutis, A McSweeney.

8. Marilyn Baltutis proposed, and John Lyddon seconded, John Winney as vice chair. This was unanimously agreed.

9. Mo Ali of PPCR provided samples of brochures used on other estates. It was agreed that PPCR should be tasked to prepare a brochure for approval at the next meeting.

Minutes recorded by: Simon Kempson,