1. Present: Carol Farnham(CPT), Mo Ali (PPCR), Simon Kempson, John Winney, Valerie Durrance, A McSweeney, George Farmer, Maryilyn Baltutis, M Thorne, D Paul.

2. Apologies for absence received from: Margaret Tough. As per item 7 of the minutes of the meeting on 8th July, Mary Kavanagh, Mr and Mrs Vialva, Peter Viawer and J Brown should now be removed from membership of the Steering Group as they ve missed two meetings without sending apologies.

3. Minutes of meeting of 22nd July 2003 were approved.

4. No formal response had been received from the council with regard to Flora Close. It was agreed that the chair will write to the council to ask about Flora Close.

5. The motion: "The Steering Group agree that the marks of members who visit East End Homes and Poplar Harca on 9th September will be included in the marking process, provided that they also attend the visit to Solon and William Sutton Trust on l3th September" was proposed by Marilyn Baltutis, seconded by A McSweeney and passed unanimously.

6. It was unanimously agreed that freeholders on the steering group would be accepted as co-opted members, but would have no voting rights.

7. PPCR presented an analysis of the questionnaires that were sent out.

8. The form proposed by PPCR for evaluating visits was agreed with the following amendments:
   • The "total" row and column would be removed.

   • The section titled "Black and Minority Ethnic Needs" would be changed to "Language and other needs" and the details would refer to provision for people who don't speak English and for people with disabilities.

9. The form proposed by PPCR for the Open Day was agreed with the following amendment:
   • Section 7 should include a comment to make it clear that the name and address details are optional.

10. With regard to the written questions, it was agreed that the RSL's will be asked to write no more than 150 words per question. The questions were taken from those provided by PPCR, as follows:
    • Questions 1,4,5,9,10,12,14 and 15 were accepted unchanged.

    • Question 6 should be changed to: "Space is a premium on Lansbury. What assurances can be made to maintain the existing open/green spaces?"

    • Question 13 should be changed to: "What are your plans with regard to capping?"

    • The following new question should be added: "What are your proposals for dealing with litter and general cleanliness on the estate?"

    • Questions 2,3,7,8,11,16,17 and 18 are to be removed.

11. It was agreed that the RSL's will be asked to return their written answers by 27th September, that CPT will mail them to Steering Group members and that Steering Group members must return their marks by l4th October.

12. It was agreed that the RSL's will be asked to return their written answers by 27th September, that CPT will mail them to Steering Group members and that Steering Group members must return their marks by l4th October.

13. It was agreed that there will be four questions at the formal interviews and that 50% of the total marks for these interviews will be for the responses to these questions, the remaining 50% of the marks will be for the presentation. The suggested questions presented by PPCR will be changed as follows:
    • References to numbers will be removed and replaced with tick boxes.
    • Question one will be changed to: "What experience do you have of stock transfers, and what were the problems?"
    • In question two, the line starting "-the possible pitfalls" will be removed.
    • In question three, the last line, starting "-systems " will be removed.
    • Question four will be deleted.
    • Question five will be changed to: "What can you offer leaseholders?"
      
14. Marilyn Baltitus proposed, and A McSweeney seconded M Thorne as a member of the Steering Group. This was carried unanimously.

15. It was suggested that we have sandwich boards for the Open Day. CPT will investigate.

16. CPT explained that they have so far been unable to find child minders for the visits. If people know of registered child minders who are able to cover the dates/times they should let CPT or the Chair know.

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